Privacy Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your personal information when you use the 99 Nights in the Forest Fan Hub.
Last Updated: October 2024
Introduction
Welcome to the 99 Nights in the Forest Fan Hub Privacy Policy. This document outlines how we collect, use, store, and protect your personal information when you visit our website, use our services, or interact with our community platforms.
We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy applies to all information collected through our website, Discord server, and any other platforms or services we operate.
By using our services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
Key Points
- We collect minimal personal information necessary to provide our services
- We never sell your personal information to third parties
- You have control over your data and can request its deletion at any time
- We use industry-standard security measures to protect your information
- We are transparent about our data practices and regularly update this policy
Information We Collect
We collect several types of information from and about users of our services. The information we collect depends on how you interact with our platform and the choices you make about what information to provide.
Personal Information You Provide
We collect personal information that you voluntarily provide to us when you:
Contact Forms & Communication
- Name and email address
- Roblox username (optional)
- Message content and inquiry details
- Communication preferences
Community Participation
- Discord username and profile information
- User-generated content (posts, comments, guides)
- Event participation data
- Community interaction history
Newsletter & Updates
- Email address for subscriptions
- Communication preferences
- Engagement metrics (opens, clicks)
Feedback & Surveys
- Survey responses and feedback
- User experience data
- Suggestions and feature requests
Information Automatically Collected
When you visit our website or use our services, we automatically collect certain information about your device and usage patterns:
| Category | Information Collected | Purpose |
|---|---|---|
| Technical Information | IP address, browser type, device information, operating system | Security, troubleshooting, optimization |
| Usage Analytics | Pages visited, time spent, click patterns, referral sources | Improve user experience, content optimization |
| Performance Data | Load times, error reports, feature usage statistics | Technical improvements, bug fixes |
| Location Data | General geographic location (country/region level) | Content localization, analytics |
How We Use Your Information
We use the information we collect for various purposes, all aimed at providing and improving our services while respecting your privacy. Here's how we use different types of information:
Service Provision
- Respond to your inquiries and support requests
- Provide access to community features and content
- Process and fulfill your requests
- Maintain and improve website functionality
- Ensure platform security and prevent abuse
Communication
- Send newsletters and updates (with your consent)
- Notify you about important changes or announcements
- Respond to your comments and feedback
- Provide customer support and assistance
- Send administrative and security notifications
Improvement & Analytics
- Analyze usage patterns to improve our services
- Understand user preferences and behavior
- Optimize website performance and user experience
- Develop new features and content
- Conduct research and statistical analysis
Legal & Security
- Comply with legal obligations and regulations
- Protect against fraud, abuse, and security threats
- Enforce our terms of service and community guidelines
- Resolve disputes and investigate violations
- Maintain records for legal and business purposes
Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this Privacy Policy. Here are the limited circumstances under which we may share your information:
Service Providers
We may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or serving our users. These providers are contractually obligated to keep your information confidential and use it only for the purposes we specify.
| Service Type | Purpose | Data Shared | Safeguards |
|---|---|---|---|
| Web Hosting | Website operation and maintenance | Technical data, usage logs | Data processing agreements, security standards |
| Analytics Services | Usage analysis and optimization | Anonymized usage data | Data anonymization, limited retention |
| Email Services | Newsletter and communication delivery | Email addresses, preferences | Encryption, secure transmission |
| Security Services | Protection against threats and abuse | IP addresses, access logs | Limited access, security protocols |
Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities, such as a court or government agency. We will only disclose the minimum amount of information necessary to comply with the legal requirement.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security practices include:
🔒 Technical Safeguards
- SSL/TLS encryption for data transmission
- Secure server infrastructure and hosting
- Regular security updates and patches
- Firewall protection and intrusion detection
- Secure backup and recovery systems
🛡️ Access Controls
- Limited access to personal information
- Role-based permissions for team members
- Regular access reviews and audits
- Strong authentication requirements
- Monitoring of data access and usage
📋 Organizational Measures
- Privacy training for team members
- Data handling policies and procedures
- Regular security assessments
- Incident response and breach procedures
- Vendor security requirements
While we strive to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we continuously work to improve our security measures and respond quickly to any potential threats.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Our retention periods vary depending on the type of information and how it's used:
| Data Type | Retention Period | Reason |
|---|---|---|
| Contact Form Submissions | 2 years | Support history, follow-up communications |
| Newsletter Subscriptions | Until unsubscribed + 30 days | Compliance with unsubscribe requests |
| Website Analytics | 26 months | Trend analysis, performance optimization |
| Security Logs | 1 year | Security monitoring, incident investigation |
| User-Generated Content | Until deletion requested | Community value, user control |
| Account Information | Until account deletion + 30 days | Account recovery, compliance |
When personal information is no longer needed, we securely delete or anonymize it. Some information may be retained in anonymized form for statistical purposes or to improve our services.
Your Privacy Rights
You have several rights regarding your personal information. These rights may vary depending on your location and applicable laws, but generally include:
🔍 Right to Access
You can request information about what personal data we have about you, how we use it, and who we share it with. We will provide this information in a clear and understandable format.
✏️ Right to Correction
If you believe any information we have about you is inaccurate or incomplete, you can request that we correct or update it.
🗑️ Right to Deletion
You can request that we delete your personal information, subject to certain legal and legitimate business requirements.
📤 Right to Portability
You can request a copy of your personal information in a structured, machine-readable format that you can transfer to another service.
🚫 Right to Object
You can object to certain types of processing of your personal information, particularly for marketing purposes or legitimate interests.
⏸️ Right to Restriction
You can request that we limit how we use your personal information in certain circumstances, such as while we verify its accuracy.
How to Exercise Your Rights
To exercise any of these rights, please contact us using the information provided in our Contact Us page. We will respond to your request within 30 days and may ask you to verify your identity before processing your request.
Important Notes
- Some rights may be limited by applicable laws or legitimate business interests
- We may charge a reasonable fee for excessive or repetitive requests
- Certain information may be retained for legal or security purposes
- Deleting your information may affect your ability to use our services
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website, analyze usage patterns, and provide personalized content. Here's what you need to know about our use of these technologies:
Types of Cookies We Use
Essential Cookies
These cookies are necessary for the website to function properly. They enable basic features like page navigation, access to secure areas, and form submissions. These cookies do not store personally identifiable information.
Examples: Session management, security tokens, preference settings
Analytics Cookies
These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. This helps us improve our website's performance and user experience.
Examples: Google Analytics, page view tracking, user behavior analysis
Functional Cookies
These cookies enable enhanced functionality and personalization, such as remembering your preferences, language settings, or login status. They may be set by us or third-party providers.
Examples: Language preferences, theme settings, user interface customizations
Marketing Cookies
These cookies are used to deliver relevant advertisements and track the effectiveness of our marketing campaigns. They may be set by our advertising partners to build a profile of your interests.
Examples: Ad targeting, conversion tracking, social media integration
Managing Cookies
You have control over cookies and can manage them through your browser settings. Most browsers allow you to:
- View and delete existing cookies
- Block cookies from specific websites
- Block third-party cookies
- Clear all cookies when you close your browser
- Receive notifications when cookies are set
Please note that disabling certain cookies may affect the functionality of our website and your user experience.
Third-Party Services
Our website and services integrate with various third-party platforms and services. Each of these services has its own privacy policy and data handling practices:
| Service | Purpose | Data Shared | Privacy Policy |
|---|---|---|---|
| Discord | Community platform and communication | Username, messages, server activity | Discord Privacy Policy |
| Google Analytics | Website analytics and performance tracking | Anonymized usage data, demographics | Google Privacy Policy |
| Roblox | Game integration and user verification | Username, public profile information | Roblox Privacy Policy |
| Email Service Provider | Newsletter delivery and communication | Email addresses, engagement metrics | Varies by provider |
We encourage you to review the privacy policies of these third-party services to understand how they handle your information. We are not responsible for the privacy practices of third-party services.
Children's Privacy
We are committed to protecting the privacy of children who use our services. Given that 99 Nights in the Forest is a Roblox game that may attract younger players, we take special care to comply with applicable children's privacy laws.
Age Requirements
Our website and services are intended for users aged 13 and older. We do not knowingly collect personal information from children under 13 without parental consent. If you are under 13, please do not provide any personal information through our services.
Parental Rights
Parents and guardians have the right to review, delete, or refuse further collection of their child's personal information. If you believe we have collected information from a child under 13, please contact us immediately.
Special Protections for Minors
- We do not display personal information of users under 18 publicly
- We provide additional privacy controls for younger users
- We moderate community content to ensure age-appropriate interactions
- We do not use personal information of minors for marketing purposes
- We provide clear and understandable privacy information
International Data Transfers
Our services are operated from the United States, and we may transfer, store, and process your information in countries other than your own. These countries may have different data protection laws than your country of residence.
When we transfer personal information internationally, we implement appropriate safeguards to protect your information, including:
- Standard contractual clauses approved by relevant authorities
- Adequacy decisions by regulatory bodies
- Certification schemes and codes of conduct
- Technical and organizational security measures
If you are located in the European Economic Area (EEA), United Kingdom, or other regions with specific data protection regulations, you may have additional rights under local laws.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we make changes, we will:
📢 Notification Process
- Update the "Last Updated" date at the top of this policy
- Post a notice on our website about the changes
- Send email notifications for significant changes (if you've subscribed)
- Announce updates in our Discord community
⏰ Effective Date
- Changes take effect 30 days after posting (for material changes)
- Minor updates may take effect immediately
- You can review previous versions upon request
- Continued use constitutes acceptance of changes
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. If you disagree with any changes, you may discontinue using our services.
Contact Us About Privacy
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please don't hesitate to contact us. We're committed to addressing your privacy concerns promptly and transparently.
📧 Privacy Officer
Email: privacy@99nightshub.com
Response Time: Within 30 days
For specific privacy requests, data access, or deletion requests.
📝 General Contact
Use our Contact Form and select "Privacy Inquiry" as the type of inquiry.
Include detailed information about your privacy concern or request.